Habits of Highly Productive People

  • Focus on most important tasks (MITs) first

You probably didn’t go to the Massachusetts Institute of Technology—but an MIT can help you be more productive.

The theory behind Most Important Tasks is that any given to-do list has some tasks that are more important than others. If you focus on simply checking off to-do list items, you’ll end up with a mix of important and less important tasks completed.

It also exposes you to the potential for procrastination—it’s easy to spend the whole day checking off easy, less important to-dos instead of buckling down on the hard stuff.

Instead, spend a few minutes at the beginning of your day to choose 1–3 MITs—the things that, no matter what, you need to finish by the end of the day.

  •  Keep a distraction list

With emails, social media, and a thousand little to-dos, it’s easy to get distracted when you’re trying to be productive.

Whether you’re trying to focus on deep work or just dealing with smaller tasks, distractions are the bane of productivity. It’s hard to maintain efficient work habits with distractions around.

One powerful method of reducing distractions is creating a “distraction list.”

Keep this list—whether it’s a Google Doc or a physical piece of paper—nearby while you’re working. Whenever a distracting thought pops up, write it down on the list and get back to work

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  • Use the 80/20 rule

Another way to prioritize tasks comes from the 80/20 principle.

To maximize efficiency, highly productive people identify the most important 20 percent of their work. Then, they look at ways to cut down the other 80 percent of their schedule, to find more time for the things that make the biggest impact.

  • Break tasks into smaller pieces

There are a variety of reasons that people procrastinate, but one of the most important is that the tasks on their to-do list just seem too daunting.

If you have to-do list items that are large in scope and not very specific, tackling those tasks becomes challenging. You look at the item and think “I don’t even know where to start.”

You can start by breaking large to-dos into smaller to-dos. Each item on my list is incredibly specific. All I have to do is tackle them in order.Image result for break tasks into smaller tasks

  • Take breaks

Nobody, not even highly productive people, can focus for eight hours straight. It simply isn’t possible. No matter how many efficient habits you build, you can’t maintain distraction-free focus for that long.

That’s why taking breaks is so important. Even breaks that are just a few minutes long can help you recharge and come up with new ideas.

When you take breaks, it’s important to make them structured and deliberate. It’s easy to justify distractions as “taking a break.” But if you don’t have that break time scheduled, it’s possible that you’re actually just getting distracted.

Scheduling breaks can keep you fresh and productive throughout an entire day.

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  • Eliminate inefficient communication

It’s time we got to the elephant in the room: email.

Email is often considered the bane of productivity habits. Many people spend their work day with their email inbox clearly visible, responding to every notification as it comes in.

There’s a lot of value in reducing these kinds of distraction. One way to do that is simply by minimizing your inbox and checking at specific intervals.

Another is to become more efficient in your email communications to begin with.

  • Learn from successes as well as mistakes

One of the challenges of highly productive people is ensuring that fast work is also good work.

When you’re working quickly, you open yourself up to making mistakes. Highly productive people tackle that risk by learning and improving at every possible moment—so that producing good work becomes intuitive.

Learning from mistakes is obvious (although of course valuable). When something goes wrong, analyzing the mistakes and looking for ways to prevent them is a massively valuable learning experience.

  • Fill the tank and recharge

Productivity tactics, email templates, and prioritization are valuable methods of improving your productivity.

But they won’t help if you aren’t taking care of yourself.

Highly productive people spend time recharging. That means getting enough sleep every night, exercising, and eating healthy.

If you aren’t thinking straight or have trouble focusing, take a look at your personal habits. I personally know that seven or eight hours of sleep just isn’t enough for me—I really need closer to nine, and missing out on sleep affects my productivity for days.

Sleep. Exercise. Eat well. Taking care of your healthy habits is a crucial part of efficient work habits.

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  • Manage energy as well as time

Time management is a huge part of productivity. Many of the productivity habits on this list will help you manage your time more effectively.

But just as important—and often overlooked—is energy management.

If you are exhausted and can barely think, it doesn’t matter how many hours are left in the day. You won’t be able to use them productively.

Highly productive people know that it isn’t enough to have time to do things. Managing your energy—to ensure that you tackle the most intense tasks while you have the energy to handle them—is an important trick that can make you more productive.

  • Get better at saying “no”

It’s so tempting to say yes.

New projects and opportunities crop up all the time. It’s easy to get excited by the possibilities—and then wind up with too many commitments.

Saying no is hard. It means consciously setting things aside so that you have the time to work on your most important priorities.

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5 ways to build efficient furniture and fit-outs in your office

  1. Keeping utilities together: Keep all your utilities areas together as much as possible, such as Pantry, breakout area, washrooms, lounge etc. By doing this servicing these areas becomes very easy for the housekeeping staff and also to your employees, it becomes very easily accessible.
  2. Whether to build fall ceiling or not? This is always a question when and whether to build fall ceiling in your office. One, it doesn’t come cheap, and secondly lot of other furniture and fit-outs expenses and configuration is dependent on it, hence you need to take smart call here. Following questions and answers will mostly solve this grinding question for you.
    • Is your ceiling height too low? I would suggest not to do fall ceiling if the ceiling height is below 10 feet or 9 feet. It just hampers the aesthetics of the workspace. Keeping the ceiling area open and painting it with either white or grey or black special ceiling colors makes it more vibrant and gives the sense of space availability.
    • Do you need to be working in a complete echo free workspace? Yes, you need to build the fall ceiling for it. Along with it you will need to do fabric carpeting as well.
    • Are you going to install ductable A/C? Yes and No both. Not having fall ceiling gives you a rugged and raw look of the office which is desirable in new generation architecture designs. However, Air conditioning or HVAC as it is known capital cost and running cost increases when you have more area to cover by not having fall ceiling.
    • You want your office well-lit or dim lighting will work for you? Lighting plays an important role in any workspace setup. Having fall ceiling brings the lights closer to you hence requiring low wattage at more luminescence. Whereas not having fall ceiling would require lighting to be of a higher wattage for well-lit setup.Image result for office lighting
  3. Which partitions to build? In the market there are lots of options available. Aluminum, glass partition, wooden partition, gypsum partition. Also it can be categorized as full height or half height partitions. Especially to build sturdy yet price efficient option is to build gypsum with glass partition. Gypsum sheets and Glass together build a strong structure and gives that amazing look of the cabin.
  4. Chairs with netted back or without net? We at TRIOS Coworking strongly prefer netted back. It doesn’t come as cheap as without netted back chairs, however it brings aesthetics. It gives comfort and most importantly it doesn’t allow sweat to build on the person’s back.Image result for workstation
  5. Colors and themes: We celebrate life with colors. Having lot of colors around us makes us feel most energetic and gets the best performance out of us at a workspace. While designing the space the major theme can be created in two or Max three colors and a separate section like a recreation lounge can be created with mixing more than three colors.Image result for colors swatches

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Life hacks for a desk job

1. Eat Breakfast

It’s tempting to rush out the door and just grab your morning coffee, but do yourself a favor and allow yourself some breakfast. “You may begin to feel fatigued, sluggish, and moody or just out of sorts if you skip breakfast, and your memory, concentration and mental or physical performance may be impacted negatively,” says nutrition and lifestyle coach Stephanie Burg over email.

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2. Drink A Lot Of Water

Even just mild dehydration can cause moodiness and fatigue, according to a study from the Journal of Nutrition. “Aim for at least half your body weight in ounces of quality water daily and keep a large water contain with you at all times,” says health coach Gina Van Luven over email. “Taking sips during meetings or in between tasks can help you maintain much needed hydration.”

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3. Maintain Good Posture

“It’s easy to get your back and neck out of whack when sitting at a desk all day. All your nerves run through your spine. If any of your nerves are depressed, you may experience a dip in your performance,” says Van Luven. “Ensuring you have an ergonomic arrangement, sitting up straight, and aligning your head properly with your screen can hep you maintain a healthy spine and healthy body.”

4. Meditate

Working a 9-to-5 can be extremely stressful, and incorporating mindfulness meditation into your day can help you manage that built up anxiety and stress, according to Harvard Health. And meditation doesn’t have to be just sitting in silence. “Active meditation can include moving the body in order to get out of your head— dancing, walking, running, for example — whereas passive meditation requires introversion (usually by means of sitting or lying still) in order to quiet the mind,” says Burg.

5. Take Time For Lunch

“It’s easy to skip lunch when you’re hunkered down with a busy project,” says Van Luven. “However, your food is your fuel.” In addition to nourishing yourself, it’s important to give your mind a rest. Allowing your brain a break can help improve your productivity later on.

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6. Stretch

Refresh both your body and your mind throughout the day by taking some time to get up and stretch. “Doing any one thing for a long period of time can be both physically and mentally stressful,” says Van Luven. “By taking short, 3 to 5 minute breaks throughout your day, you can get the oxygen flowing through your body and brain.”

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7. Stand Whenever Possible

One study from the European Heart Journal found that excessive sitting was associated with worse health, but if participants replaced two hours a day with standing, they showed lower blood sugar levels, lower cholesterol, and lower risk of heart disease. “If you can, stand up while flipping through files or making phone calls,” says certified holistic health coach Kimberly Petrosino over email. “It might feel a little awkward at first, but chances are no one around you will even notice.”

8. Change Your Means Of Transportation

“Park further away and take the stairs,” says Petrosino. “Every way you can add steps into your day is helpful. If you can’t take the steps all the way to your floor, walk as many as you can and take the elevator the rest of the way. It doesn’t have to be all or nothing! Use the restroom on another floor, and take the stairs to get there. ”

9. Practice Weight Training

Don’t let sitting all day wreak havoc on your muscles. “Thirty minutes of high intensity training once a week is all your body requires to combat muscle loss (sarcopenia),” says fitness trainer and nutrition coach Blair Wilson, founding member of the Canadian Sarcopenia Foundation (CSF) over email. “In fact, your body requires up to one week to adequately recover and build muscle.”

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10. Get Adequate Sleep

Sure, you work late and get into the office early, but it’s time to start prioritizing sleep. Lack of sleep can leave you at serious risk for chronic health problems, according to WebMD, and it can also affect your performance at work. “Sleep is the time where the brain ‘cleans itself out,'” says Henry. “If you don’t get enough sleep and can’t think clearly, it is because your brain hasn’t been able to fully re-charge and the waste’ products from all of your daily activity are still in the way.”

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11. Just Smile

If your day is rough and nothing is going your way, just try forcing yourself a smile. “It’s been shown that smiling has hormonal and physiological response, which make us feel better and want to smile more,” says Van Luven. “Unless your desk job consists of watching comedies all day, you may want to consider smiling a little more.”

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Road to a healthier you

– Think positive and focus on gratitude

Research shows a healthy positive attitude helps build a healthier immune system and boosts overall health. Your body believes what you think, so focus on the positive.

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– Eat your vegetables

Shoot for five servings of vegetables a day — raw, steamed, or stir-fried. A diet high in vegetables is associated with a reduced risk of developing cancers of the lung, colon, breast, cervix, esophagus, stomach, bladder, pancreas, and ovaries. And many of the most powerful phytonutrients are the ones with the boldest colors — such as broccoli, cabbage, carrots, tomatoes, grapes, and leafy greens.

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– Set a “5-meal ideal”

What, when, and how much you eat can keep both your metabolism and your energy levels steadily elevated, so you’ll have more all-day energy. A “5 meal ideal” will help you manage your weight, keep your cool, maintain your focus, and avoid cravings.

– Exercise daily

Did you know that daily exercise can reduce all of the biomarkers of aging? This includes improving eyesight, normalizing blood pressure, improving lean muscle, lowering cholesterol, and improving bone density. If you want to live well and live longer, you must exercise! Studies show that even ten minutes of exercise makes a difference — so do something! Sign up for lessons you’ve been wanting to join for a while. Go for a walk with your kids or a neighbor you’d like to catch up with. Bike to work. Go for a hike.

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– Get a good night’s sleep

If you have trouble sleeping, try relaxation techniques such as meditation and yoga. Or eat a small bedtime snack of foods shown to help shift the body and mind into sleep mode: whole grain cereal with milk, oatmeal, cherries, or chamomile tea. Darken your room more and turn your clock away from you. Write down worries or stressful thoughts to get them out of your head and onto the page. This will help you put them into perspective so you can quit worrying about them.

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– Eat like a kid

If adding more fruits and vegetables sounds ominous, look to “finger food” versions that preschool kids love — carrot and celery sticks, cherry tomatoes, broccoli florets, grapes, berries, and dried fruits. All are nutritional powerhouses packed with antioxidants.

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– Give yourself a break

Believe it or not, overtraining can also be a problem. Your body can plateau if not given adequate rest to restore itself, ultimately leading to a decline in performance. Fatigue, moodiness, lack of enthusiasm, depression, and increased cortisol (the “stress” hormone) are some hallmarks of overtraining syndrome. Creating a periodization program — breaking up your routine into various training modes — can help prevent overtraining by building rest phases into your regimen.

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Think small

Often the biggest deterrent to improving health is feeling overwhelmed by all the available advice and research. Try to focus first on one small, seemingly inconsequential, unhealthy habit and turn it into a healthy, positive habit. If you’re in the habit of eating as soon as you get home at night, instead, keep walking shoes in the garage or entryway and take a quick spin around the block before going inside. If you have a can of soda at lunchtime every day, have a glass of water two days a week instead. Starting with small, painless changes helps establish the mentality that healthy change is not necessarily painful change. It’s easy to build from here by adding more healthy substitutions.

– Keep good company

You can do all the right things — but if you have personal relationships with people who have unhealthy habits, it is often an uphill battle. The healthiest people are those who have relationships with other healthy people. Get your family or friends involved with you when you walk or plan healthier meals. Making healthy changes with a loved one can bring you closer together as well as motivate you.

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Make a list…and check it twice

Take a few minutes and write down all the reasons you can’t begin an exercise program. Then look at the basis of each reason. For instance, if you wrote, “No time” as one of your reasons, then perhaps that’s based on a belief that an exercise program takes a lot of time. Starting with even five minutes a day will have a positive effect because you will have created a healthy habit where one didn’t exist before, and that’s a powerful mental adjustment. A closer look at your list will expose those false beliefs hiding behind each excuse.

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15 Tips to become a better interviewee

1. Be prepared.

Prepare for the interview by having a list of qualifications and job responsibilities for the open position. Be ready to answer questions about the company’s goals and employee benefits.

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2. Make the candidate comfortable.

Make the candidate more comfortable by introducing them to the company staff or offering a glass of water or cup of coffee. These actions will help the candidate relax and provide a more accurate demonstration of their qualifications. If they seem shy, try to put them at ease and encourage conversation.

Make sure that they have everything they need for the interview – such as date, location and if they’ll be in a group interview. Wouldn’t you be nervous if you walked into an interview unaware there would be a bunch of other people there?

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3. Be consistent with your questions.

Ask each candidate the same questions. This will allow for consistency in the interview process and a provide a basis to compare candidates. Ask one question at a time and use open-ended questions to encourage more input from the candidate. Do not ask leading or closed-end questions.

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4. Learn about the candidate.

Review the candidate’s resume and cover letter prior to the interview. Learn something about them by checking social media accounts and professional sites such as LinkedIn.

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5. Be conversational.

An interview is a mutual exchange of information. Make the process feel like a conversation. Break the ice by asking the candidate about hobbies or interests. That will help the candidate relax and encourage them to speak freely about their accomplishments and qualifications.

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6. Be flexible.

If the conversation takes a turn off topic, go with it. But do not let such a diversion change the total direction of the interview.

7. Work on your listening skills.

Develop your listening skills. Being a strong listener will show your interest in the candidate and encourage them to speak of their qualifications. I specifically apply this when hiring remote workers. It’ll help you get the best person available and keep them long term, even if they are working remote.

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8. Act naturally.

While preparing questions and other information of an interview is important, do not rehearse so much that you appear robotic. Relax and encourage the conversation to flow naturally. Remember, most people can sense if someone is being fake. A candidate will articulate best if the interview is held in a more truthful atmosphere.

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9. Don’t worry if there’s silence.

Do not feel pressured to fill the interview with constant chatter. Enjoy the moments of silence and use them to consider the candidates replies to previous questions. These breaks in the conversation can also give the candidate time to think of a question they may have for you.

10. Ask appropriate questions.

Questions are part of an interview, but you must carefully avoid questions that are inappropriate or even illegal. Asking about a candidate’s age, marital status, race or religion is illegal and can have serious repercussions for your company. Questions regarding birthplace, country of origin, arrest record and disabilities are also illegal during the interview process.

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11. Don’t make the interview about you.

Do not monopolize the conversation during the interview. While the candidate needs information from you about the position and the company, they also need the opportunity to present their qualifications and demonstrate how they are the ideal for the position. The ratio of talking should be 80 percent from the candidate and 20 percent of the interviewer.

12. Make the candidate curious

Give the candidate the type of information that will make them curious about the company. This will create a good impression of your company and encourage this particular candidate to refer their friends and associates for future openings.

13. Listen for non-verbal language.

Listening is important but you should also learn to read non-verbal clues. Such signs can indicate the candidate’s level of interest and honesty.

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14. Look for real solutions.

During an interview you need to provide an actual problem that you have faced and ask the candidate how they would resolve the issue, especially if there has been some problem pertaining to the job for which the candidate will be hired.

15. Follow-up with the candidate.

Contact the candidate after the interview to let them know the status of their application – regardless if they received the position or not. This helpful to the job seeker and leaves a good impression of your company. The candidate will be more likely to refer others to your company.

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Co-working spaces can help startups and professionals save office space costs and eliminate the need to put an infrastructure in place

If you’ve got bitten by the startup bug and are finding the home dining table too small for your growing business, you need to expand out into some office space. The story remains the same for professionals who are on their own, people with small businesses and consultants. The right address is as much a calling card as is your product or service. But the good addresses cost a lot and money is needed to burn on other things like customer acquisition.

According to a report, Co-Working: The Office of the Future, by Knight Frank India, “Real estate expenses make up approximately 9-12% of overall operating costs (can differ from market to market) for an established corporate and could account for more in a startup.”

Where there is demand, trust supply to begin building up. According to a recent report, Who Moved your Workplace, by Cushman and Wakefield, a real estate consultant, “As of April 2018, flexible workplaces occupy more than 8.1 million square feet of space spanning across the top eight cities in the country.”

Co-working spaces are now being offered across India that can be rented out on an hourly, daily or monthly basis. To give you an idea, if you are an individual professional and need an office to meet your clients occasionally, you can take office space on rent on a daily basis, else If you are working on a project and need the office for an entire month, office spaces are available too for the same.

What are your options?

You have a variety of options to choose from such as flexible desks, fixed seats and private offices. You can reduce or increase the number of seats or space within the same location as per your need, depending on availability. Price and services differ based on the location and the service provider.

In the last few years, many international and domestic companies have forayed into the co-working space in India.

What are the benefits?

Cost: Cost saving is the biggest benefit. Apart from ensuring low or negligible cost of setting up an office, co-worker centers also help reduce recurring monthly cost.

According to the Cushman and Wakefield report mentioned earlier, “Costs incurred in a Tier-I co-working space in CBD (central business districts) and suburban locations is 20% lesser when compared to a Grade A 60 square feet traditional office.”

“There is a saving of 5-15% per seat in a co-working space compared to a standard lease,” according to the Knight Frank report mentioned earlier.

Common infrastructure: Apart from providing space to work, these offices come bundled with common support staff like housekeeping, canteen, reception and other infrastructure facilities which is difficult for an individual or small startup to arrange in a small office space.

This helps divide the costs too: you are not required to pay separately for each service, as the overall cost of common facilities and infrastructure is shared among all the occupants.

Flexibility: The other benefit that is driving the demand of such office spaces is flexibility and customisation that they offer. You could choose to work out of a cabin space, open space or even a meeting room. The price varies based on location, facilities and amenities.

Multiple offices: Apart from that, if you have clients, partners or employees in different cities, it may work for you to not have full-fledged offices at all locations. Many service providers offer co-working offices in multiple cities.

Demand for shared offices is not restricted to just metros or tier-1 cities. “The top 6 cities will require an estimated 5 million seats in co-working spaces, while, 8.5 million of the projected demand will be in tier-2 and 3 cities,” said the JLL report.

 


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Try Us., TRIOS – who we are.. what we do.. where we are heading to!

Thought River Infra Office Solutions, which makes TRIOS. We are solution providers for passionate kinda workaholic professionals who are on look out of space, defining our motto – where Passion finds space!

TRIOS as coworking space provides you with all the basic amenities at Work Desk, i.e. high speed internet, air conditioned premises, chairs that are ergonomically apt, a clean desk – that accommodates your laptop, cell phone, diary, a warm cup of coffee., may be tea!

We started with this idea back in 2015, as we Pratik & Tejasa too were working from a small office in a row house – we had to take care of rent, the electricity bill, the invertor back up, the office boy, the cleaning lady, the pantry, the parking, watchman, so on and so much more.. and at that time, Pratik struck with the thought of creating affordable but professional plug-and-play offices.

January 2016 – our Balewadi branch – T1 began, with the capacity of 63 seats almost full always, and within a year, January 2017 we had our Baner branch – T2 fully functioning, and we are bridging the gap from 12months to 10months, in opening our third branch T3 at VimanNagar – November 2017.

All the branches have the same warmth and coziness, the inviting – let’s get to work ambience. We are professional yet friendly; we have standards set yet affordable, we believe in growing together after all that’s what coworking is all about.

Why coworking – Coworking is hassle free, we take care of the things and you simply work. Get your work done. Coworking throughout the globe is making sense as sharing resources is a greener way of living, a fast and professional approach at networking, pleasant ambience and convenient work hours. A great coworking space is a business hub in making.

We invite you to be a part of TRIOS, as we have an online platform that encourages internal networking. TRIOSplus – is our community of all the professionals collaborating on work front. We have events that provide an opportunity to know one another, team building, fun events, corporate mentoring, enhancing life skills sessions, a birthday party and success celebrations.

Experience coworking by coworking with us, try us at TRIOS.


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3 secrets of startup business, no one told you so far !

Are you starting up new?

Startup Tasks
Startup Tasks

You must be on the verge of taking the leap of faith. Ready to become a perfect juggler for your startup. Juggling between day-to-day tasks and vision of your company needs to be aligned with one another in order to be successful. There are tremendous amount of tasks you need to perform when starting new :

  • Building product or services
  • Creating amazing design
  • Deciding pricing
  • Building team
  • Creating value for customers
  • Delivering quality
  • Supply chain
  • Marketing
  • Sales
  • Distribution
  • Managing money.

Wait a second, just take a break for a moment, look back and see if you have these 3 secret ingredients in your business recipe. Continue reading “3 secrets of startup business, no one told you so far !”


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