Habits of Highly Productive People

  • Focus on most important tasks (MITs) first

You probably didn’t go to the Massachusetts Institute of Technology—but an MIT can help you be more productive.

The theory behind Most Important Tasks is that any given to-do list has some tasks that are more important than others. If you focus on simply checking off to-do list items, you’ll end up with a mix of important and less important tasks completed.

It also exposes you to the potential for procrastination—it’s easy to spend the whole day checking off easy, less important to-dos instead of buckling down on the hard stuff.

Instead, spend a few minutes at the beginning of your day to choose 1–3 MITs—the things that, no matter what, you need to finish by the end of the day.

  •  Keep a distraction list

With emails, social media, and a thousand little to-dos, it’s easy to get distracted when you’re trying to be productive.

Whether you’re trying to focus on deep work or just dealing with smaller tasks, distractions are the bane of productivity. It’s hard to maintain efficient work habits with distractions around.

One powerful method of reducing distractions is creating a “distraction list.”

Keep this list—whether it’s a Google Doc or a physical piece of paper—nearby while you’re working. Whenever a distracting thought pops up, write it down on the list and get back to work

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  • Use the 80/20 rule

Another way to prioritize tasks comes from the 80/20 principle.

To maximize efficiency, highly productive people identify the most important 20 percent of their work. Then, they look at ways to cut down the other 80 percent of their schedule, to find more time for the things that make the biggest impact.

  • Break tasks into smaller pieces

There are a variety of reasons that people procrastinate, but one of the most important is that the tasks on their to-do list just seem too daunting.

If you have to-do list items that are large in scope and not very specific, tackling those tasks becomes challenging. You look at the item and think “I don’t even know where to start.”

You can start by breaking large to-dos into smaller to-dos. Each item on my list is incredibly specific. All I have to do is tackle them in order.Image result for break tasks into smaller tasks

  • Take breaks

Nobody, not even highly productive people, can focus for eight hours straight. It simply isn’t possible. No matter how many efficient habits you build, you can’t maintain distraction-free focus for that long.

That’s why taking breaks is so important. Even breaks that are just a few minutes long can help you recharge and come up with new ideas.

When you take breaks, it’s important to make them structured and deliberate. It’s easy to justify distractions as “taking a break.” But if you don’t have that break time scheduled, it’s possible that you’re actually just getting distracted.

Scheduling breaks can keep you fresh and productive throughout an entire day.

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  • Eliminate inefficient communication

It’s time we got to the elephant in the room: email.

Email is often considered the bane of productivity habits. Many people spend their work day with their email inbox clearly visible, responding to every notification as it comes in.

There’s a lot of value in reducing these kinds of distraction. One way to do that is simply by minimizing your inbox and checking at specific intervals.

Another is to become more efficient in your email communications to begin with.

  • Learn from successes as well as mistakes

One of the challenges of highly productive people is ensuring that fast work is also good work.

When you’re working quickly, you open yourself up to making mistakes. Highly productive people tackle that risk by learning and improving at every possible moment—so that producing good work becomes intuitive.

Learning from mistakes is obvious (although of course valuable). When something goes wrong, analyzing the mistakes and looking for ways to prevent them is a massively valuable learning experience.

  • Fill the tank and recharge

Productivity tactics, email templates, and prioritization are valuable methods of improving your productivity.

But they won’t help if you aren’t taking care of yourself.

Highly productive people spend time recharging. That means getting enough sleep every night, exercising, and eating healthy.

If you aren’t thinking straight or have trouble focusing, take a look at your personal habits. I personally know that seven or eight hours of sleep just isn’t enough for me—I really need closer to nine, and missing out on sleep affects my productivity for days.

Sleep. Exercise. Eat well. Taking care of your healthy habits is a crucial part of efficient work habits.

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  • Manage energy as well as time

Time management is a huge part of productivity. Many of the productivity habits on this list will help you manage your time more effectively.

But just as important—and often overlooked—is energy management.

If you are exhausted and can barely think, it doesn’t matter how many hours are left in the day. You won’t be able to use them productively.

Highly productive people know that it isn’t enough to have time to do things. Managing your energy—to ensure that you tackle the most intense tasks while you have the energy to handle them—is an important trick that can make you more productive.

  • Get better at saying “no”

It’s so tempting to say yes.

New projects and opportunities crop up all the time. It’s easy to get excited by the possibilities—and then wind up with too many commitments.

Saying no is hard. It means consciously setting things aside so that you have the time to work on your most important priorities.

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5 ways to build efficient furniture and fit-outs in your office

  1. Keeping utilities together: Keep all your utilities areas together as much as possible, such as Pantry, breakout area, washrooms, lounge etc. By doing this servicing these areas becomes very easy for the housekeeping staff and also to your employees, it becomes very easily accessible.
  2. Whether to build fall ceiling or not? This is always a question when and whether to build fall ceiling in your office. One, it doesn’t come cheap, and secondly lot of other furniture and fit-outs expenses and configuration is dependent on it, hence you need to take smart call here. Following questions and answers will mostly solve this grinding question for you.
    • Is your ceiling height too low? I would suggest not to do fall ceiling if the ceiling height is below 10 feet or 9 feet. It just hampers the aesthetics of the workspace. Keeping the ceiling area open and painting it with either white or grey or black special ceiling colors makes it more vibrant and gives the sense of space availability.
    • Do you need to be working in a complete echo free workspace? Yes, you need to build the fall ceiling for it. Along with it you will need to do fabric carpeting as well.
    • Are you going to install ductable A/C? Yes and No both. Not having fall ceiling gives you a rugged and raw look of the office which is desirable in new generation architecture designs. However, Air conditioning or HVAC as it is known capital cost and running cost increases when you have more area to cover by not having fall ceiling.
    • You want your office well-lit or dim lighting will work for you? Lighting plays an important role in any workspace setup. Having fall ceiling brings the lights closer to you hence requiring low wattage at more luminescence. Whereas not having fall ceiling would require lighting to be of a higher wattage for well-lit setup.Image result for office lighting
  3. Which partitions to build? In the market there are lots of options available. Aluminum, glass partition, wooden partition, gypsum partition. Also it can be categorized as full height or half height partitions. Especially to build sturdy yet price efficient option is to build gypsum with glass partition. Gypsum sheets and Glass together build a strong structure and gives that amazing look of the cabin.
  4. Chairs with netted back or without net? We at TRIOS Coworking strongly prefer netted back. It doesn’t come as cheap as without netted back chairs, however it brings aesthetics. It gives comfort and most importantly it doesn’t allow sweat to build on the person’s back.Image result for workstation
  5. Colors and themes: We celebrate life with colors. Having lot of colors around us makes us feel most energetic and gets the best performance out of us at a workspace. While designing the space the major theme can be created in two or Max three colors and a separate section like a recreation lounge can be created with mixing more than three colors.Image result for colors swatches

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Life hacks for a desk job

1. Eat Breakfast

It’s tempting to rush out the door and just grab your morning coffee, but do yourself a favor and allow yourself some breakfast. “You may begin to feel fatigued, sluggish, and moody or just out of sorts if you skip breakfast, and your memory, concentration and mental or physical performance may be impacted negatively,” says nutrition and lifestyle coach Stephanie Burg over email.

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2. Drink A Lot Of Water

Even just mild dehydration can cause moodiness and fatigue, according to a study from the Journal of Nutrition. “Aim for at least half your body weight in ounces of quality water daily and keep a large water contain with you at all times,” says health coach Gina Van Luven over email. “Taking sips during meetings or in between tasks can help you maintain much needed hydration.”

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3. Maintain Good Posture

“It’s easy to get your back and neck out of whack when sitting at a desk all day. All your nerves run through your spine. If any of your nerves are depressed, you may experience a dip in your performance,” says Van Luven. “Ensuring you have an ergonomic arrangement, sitting up straight, and aligning your head properly with your screen can hep you maintain a healthy spine and healthy body.”

4. Meditate

Working a 9-to-5 can be extremely stressful, and incorporating mindfulness meditation into your day can help you manage that built up anxiety and stress, according to Harvard Health. And meditation doesn’t have to be just sitting in silence. “Active meditation can include moving the body in order to get out of your head— dancing, walking, running, for example — whereas passive meditation requires introversion (usually by means of sitting or lying still) in order to quiet the mind,” says Burg.

5. Take Time For Lunch

“It’s easy to skip lunch when you’re hunkered down with a busy project,” says Van Luven. “However, your food is your fuel.” In addition to nourishing yourself, it’s important to give your mind a rest. Allowing your brain a break can help improve your productivity later on.

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6. Stretch

Refresh both your body and your mind throughout the day by taking some time to get up and stretch. “Doing any one thing for a long period of time can be both physically and mentally stressful,” says Van Luven. “By taking short, 3 to 5 minute breaks throughout your day, you can get the oxygen flowing through your body and brain.”

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7. Stand Whenever Possible

One study from the European Heart Journal found that excessive sitting was associated with worse health, but if participants replaced two hours a day with standing, they showed lower blood sugar levels, lower cholesterol, and lower risk of heart disease. “If you can, stand up while flipping through files or making phone calls,” says certified holistic health coach Kimberly Petrosino over email. “It might feel a little awkward at first, but chances are no one around you will even notice.”

8. Change Your Means Of Transportation

“Park further away and take the stairs,” says Petrosino. “Every way you can add steps into your day is helpful. If you can’t take the steps all the way to your floor, walk as many as you can and take the elevator the rest of the way. It doesn’t have to be all or nothing! Use the restroom on another floor, and take the stairs to get there. ”

9. Practice Weight Training

Don’t let sitting all day wreak havoc on your muscles. “Thirty minutes of high intensity training once a week is all your body requires to combat muscle loss (sarcopenia),” says fitness trainer and nutrition coach Blair Wilson, founding member of the Canadian Sarcopenia Foundation (CSF) over email. “In fact, your body requires up to one week to adequately recover and build muscle.”

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10. Get Adequate Sleep

Sure, you work late and get into the office early, but it’s time to start prioritizing sleep. Lack of sleep can leave you at serious risk for chronic health problems, according to WebMD, and it can also affect your performance at work. “Sleep is the time where the brain ‘cleans itself out,'” says Henry. “If you don’t get enough sleep and can’t think clearly, it is because your brain hasn’t been able to fully re-charge and the waste’ products from all of your daily activity are still in the way.”

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11. Just Smile

If your day is rough and nothing is going your way, just try forcing yourself a smile. “It’s been shown that smiling has hormonal and physiological response, which make us feel better and want to smile more,” says Van Luven. “Unless your desk job consists of watching comedies all day, you may want to consider smiling a little more.”

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